By no means do you consider yourself an “event planner”. Yet, the day arrives when you receive a phone call from your best girlfriend, and she sweetly asks you to wear the title of “Maid of Honor” at her wedding in six months. You now have the unique opportunity to create precious memories for the bride, as you embody the task of “Bridal Shower Planner”. A very clear reality lurks in your head, however, reminding you that you have yet to organize an event such as this…what’s a girl (or guy) to do?
When planning small events, it is important to start with the basics, and ask questions to narrow down your objectives. Make a list and answer the following questions:
WHY? Why not a party?!
WHO? Who is the event for? Who will be attending? Whose help will you need to plan the event?
WHAT? What is the event? Is there a theme? What is it? What are the must-haves to make the event happen (for example, games, food, public speakers, music, sales)?
WHERE? Where will the event be held?
WHEN? When will the event take place? When will all tasks need be completed in preparation for the event?
HOW? Once the above questions are settled, you will be able to answer HOW by making yourself a timeline. Writing a timeline will keep you organized and on track. The timeline is a set of chronological to-do lists each with specific goals, tasks, and deadlines. For example, a One Month Before to-do list, a Two Weeks Before to-do list, and the Day Before to-do list. It is also wise to choose a person you trust to hold you accountable to your deadlines.
An event planning “must” involves taking careful notes while you plan; tuck them away for future reference. Reach out to friends and colleagues, and delegate tasks along the way. Prepare a day-of-the-event outline, stating the various tasks that will occur each hour during the respective event; everyone will then be on the same page.
Each event-planning scenario will consequently edge you that much closer to achieving the title “Event Planning Pro”.
Post authored by Kristen Evensen