People around me tend to be astonished at my ability to clear a deeply disturbing, buried in paper, seemingly alive, nightmare from hell desk in about 5 minutes flat. “How did you do that?!” they gasp, while I calmly sip my latte and settle them in for whatever the day has in store. How do you move the mountains squatting on your workspace? It’s simpler than you think.
Start at the top of the heap and start sorting into three categories – only these three please, don’t over think it:
To File (this pile includes all bills already paid, notes you are done working with, receipts you are saving, etc.)
To Deal With (this pile includes unopened mail, current paperwork you need for the day’s work, unpaid bills, reminders, etc.)
Things That Do Not Belong in My Office, Never Mind on My Desk (this pile includes gloves, sunglasses, tampons, empty cans of diet coke, snacks, lipstick, scratch tickets, your kids’ toys, etc.)
As you go, put the trash in the trash (novel idea, I know). EVERYTHING fits into one of those categories. It really does. No, just do this and you will see – it REALLY does.
Put the To File Pile off to the side and schedule into your calendar RIGHT NOW (seriously write or type it in) a half hour at the end of the day to file all of this paperwork away. If it will take longer than a half hour call Brooke Stone Lifestyle Management because you have a situation on your hands.
Put the To Deal With Pile directly to the left or right of your keyboard. Schedule an hour into your calendar RIGHT NOW (seriously write or type it in) to in fact DEAL WITH this pile. Pay the bills, write the emails, etc. If there is something in the pile that will take more than 15 minutes to complete, schedule time into your calendar RIGHT THEN to do it later that day or week. Put everything you complete into the To File Pile and keep pending items in the To Deal With Pile.
Put the Things That Do Not Belong in My Office, Never Mind on My Desk Pile to the side. Schedule a half hour into your calendar RIGHT NOW (seriously write or type it in) to put everything in the proper room or place.
Simple right? Get to it!
Post authored by Brooke Stone